Recreation Committee Meeting Agenda 05/03/2023

Vershire Recreation Committee Meeting Agenda

 Date: Wednesday, May 3, 2023

Time: 5:00pm

Location: Vershire Town Center

Agenda submitted by: Liz Thames, Rec Committee Secretary

  • Review and approve April 5, 2023 meeting minutes
  • Review purchasing plans for remainder of fiscal year 2022-2023:
    • $4,504 remains (we should aim to spend before June 30th, although it will carry over to the next fiscal year if we don’t spend)
    • Plan to purchase:
      • Basketball netting: Ken to research
      • Horseshoe pits: Ken will seek to have these donated
      • Kickball supplies: need some kickballs
      • Ping pong paddles, balls and net
      • Storage bins: 5
      • Soccer nets: need two conduit pieces
      • Check on badminton set to see if we need any new pieces
      • Easter decorations: Ken to purchase
      • Other seasonal decorations would be awesome too
      • Supplies for upcoming events (see below)
  • Pavilion and Town Center Committee updates from Reva (as needed)
  • Storage area was organized by Karen, Devan, Reva and Liz:
    • Still need to put some items outside in the shed (once the snow melts)
    • Need to organize supplies into storage bins once those are purchased
  • Review of Past and Upcoming Events:
  • Need to schedule a day to take down the ice rink and move the shed:
    • Ken will let us know when
  • Sat, May 6 is Green Up Day:
    • We will be collecting tires; Reva will collect the money at trash & recycling that day
  • Weds, May 17th at 4pm food truck (no bounce house):
    • VinDogs food truck is booked, per Karen
    • This will be a joint event with Adult Game Night as it’s the 3rd Weds
  • Fri, June 16: end-of-school party:
    • Fri, June 16th is confirmed as the last day of school:
      • Liz will book the bounce house
      • We’ll make pizzas in the town oven as a fundraiser to buy a snowblower next winter
      • Pizza oven will need to be started early in the day if we want to have pizzas by 4/5pm
      • Need to check on the wood supply for the oven
      • Nate has offered to make the pizza dough ahead of time.
      • He needs an inventory on dough supplies and what might need to be purchased.
      • He will also need to be let into the town center earlier in the week to use the giant mixer to make the dough.
      • We’ll also set up the popcorn machine, hot dog machine, ice cream, chips, a side?, baked beans?
      • Do it by donation
    • David Hooke said this shouldn’t be a problem with the pavilion construction but we should check in with him as the date nears
  • Pavilion raising Saturday, June 24; roof goes up on June 25:
    • Goal is to make this a Town Center Work Day: some folks will help with the pavilion, others will do other tasks. Can we help advertise and come up with work ideas? Reva needs to know from us by mid-May:
      • Work on the walking trail?
      • Spread gravel on walkway?
      • Dig horseshoe pits?
    • Saturday, July 1: Vershire Day:
      • We will run the activities for kids/families
      • We’ll rent a bounce house (this will be paid out of next year’s FY 23-24 budget)
      • Perhaps start the kid/family activities at 4 or 5pm: dunk tank; bounce house; kids activities, etc!
      • Check with VerShare on if they want to sell pizzas—that would be great as it would enable us to focus on the games and activities
      • A live band is already booked
      • Debra is looking for someone else to take on gathering food donations for the chicken BBQ
    • August: back-to-school bounce house party and food truck
    • September: back-to-school potluck for families with school-age kids
    • October: harvest festival is now fully under our jurisdiction
    • November: do Towns-giving again
    • December: horse-drawn sleigh rides with holiday event
    • January: Skiway tickets for next year?
      • Adult weekday morning?
  • Other event ideas:
  • Paint and sip painting event for adults?:
    • Find out who runs these around here
  • Open mic night/variety show:
    • Goal is to do this in Spring 2024
    • Start planning in Fall 2023
    • Talk to Deb Kingsbury
  • Live bands outside in warmer months (we could totally sell pizzas!)
    • Liz to email bands for prices and availability
    • Grants for live music? We should apply
      • Liz might be able to write it
    • Ken spoke with Allie about his son’s band

Pizza fundraisers

Wait on confirming dates depending on when bands are available

Would be best to do these in conjunction with a live band

Discussion about baseball field:

Make a survey to ask the community what they’d like to have done with the baseball field

Discussion about trail loop from town center building to post office and back:

Would people use it? What shape is it in now?

Any other business:

Electric bike tour around Vershire? Ken to research

Recreation Committee Meeting Agenda 02/01/2023

Vershire Recreation Committee Meeting Agenda

Date: Wednesday, February 1, 2023

Time: 5:00pm

Location: Vershire Town Center

Agenda submitted by: Liz Thames, Rec Committee Secretary

  • Review and approve January 2023 meeting minutes
  • Solidify purchasing plans for remainder of fiscal year 2022-2023 (we have ~$5,000 available to spend before June 30th):
    • Hot dog steamer
    • Horseshoe pits
    • Speakers for music
    • Baseball diamond materials
    • Sleds
    • Basketball netting
    • Supplies for all upcoming events (see below)
  • Pavilion fundraising update from Reva
  • Review of Upcoming Events:
    • Weds, February 15th, 6pm—Adult Game Night (pavilion fundraiser by donation):
      • What needs to be purchased?
        • Hot dog steamer
        • Music speakers
        • Food
        • Games
      • End of March/early April: Easter event
      • May: food truck (no bounce house)
      • June: end-of-school bounce house party and food truck
      • July: Vershire Day bounce house (this will be paid out of next year’s FY 23-24 budget)
      • August: back-to-school bounce house party and food truck
      • October: harvest festival is now fully under our jurisdiction
      • November: do Towns-giving again?
      • December: horse-drawn sleigh rides with holiday event
  • Other event ideas:
    • Open mic night/variety show (pavilion fundraiser?)
      • Could we potentially do this in March prior to the pavilion fundraising deadline?
    • Live bands outside in warmer months (we could totally sell pizzas!)
  • Any other business

Movie Night July 13!

The Vershire Recreational Committee is hosting an outdoor movie night on the back lawn at the Vershire Town Center.  The movie is the second movie about a Fast Moving Blue Hedgehog that teams up with his friend named Tails.  The duel is in search of an emerald to keep it away from their enemies.  The movie is planned to start around 9:00 pm/dusk and there will
be a concession with hot dogs, grilled cheese, popcorn and candy.  The concession stand and crafts will begin at 6:30.  We
do have some picnic tables, but it may be more comfortable if you bring a lawn chair or blanket.
Hope to see you on the lawn!!

Vershire Recreational Committee