Recreation Committee Meeting Agenda 05/03/2023
Vershire Recreation Committee Meeting Agenda
Date: Wednesday, May 3, 2023
Time: 5:00pm
Location: Vershire Town Center
Agenda submitted by: Liz Thames, Rec Committee Secretary
- Review and approve April 5, 2023 meeting minutes
- Review purchasing plans for remainder of fiscal year 2022-2023:
- $4,504 remains (we should aim to spend before June 30th, although it will carry over to the next fiscal year if we don’t spend)
- Plan to purchase:
- Basketball netting: Ken to research
- Horseshoe pits: Ken will seek to have these donated
- Kickball supplies: need some kickballs
- Ping pong paddles, balls and net
- Storage bins: 5
- Soccer nets: need two conduit pieces
- Check on badminton set to see if we need any new pieces
- Easter decorations: Ken to purchase
- Other seasonal decorations would be awesome too
- Supplies for upcoming events (see below)
- Pavilion and Town Center Committee updates from Reva (as needed)
- Storage area was organized by Karen, Devan, Reva and Liz:
- Still need to put some items outside in the shed (once the snow melts)
- Need to organize supplies into storage bins once those are purchased
- Review of Past and Upcoming Events:
- Need to schedule a day to take down the ice rink and move the shed:
- Ken will let us know when
- Sat, May 6 is Green Up Day:
- We will be collecting tires; Reva will collect the money at trash & recycling that day
- Weds, May 17th at 4pm food truck (no bounce house):
- VinDogs food truck is booked, per Karen
- This will be a joint event with Adult Game Night as it’s the 3rd Weds
- Fri, June 16: end-of-school party:
- Fri, June 16th is confirmed as the last day of school:
- Liz will book the bounce house
- We’ll make pizzas in the town oven as a fundraiser to buy a snowblower next winter
- Pizza oven will need to be started early in the day if we want to have pizzas by 4/5pm
- Need to check on the wood supply for the oven
- Nate has offered to make the pizza dough ahead of time.
- He needs an inventory on dough supplies and what might need to be purchased.
- He will also need to be let into the town center earlier in the week to use the giant mixer to make the dough.
- We’ll also set up the popcorn machine, hot dog machine, ice cream, chips, a side?, baked beans?
- Do it by donation
- David Hooke said this shouldn’t be a problem with the pavilion construction but we should check in with him as the date nears
- Fri, June 16th is confirmed as the last day of school:
- Pavilion raising Saturday, June 24; roof goes up on June 25:
- Goal is to make this a Town Center Work Day: some folks will help with the pavilion, others will do other tasks. Can we help advertise and come up with work ideas? Reva needs to know from us by mid-May:
- Work on the walking trail?
- Spread gravel on walkway?
- Dig horseshoe pits?
- Saturday, July 1: Vershire Day:
- We will run the activities for kids/families
- We’ll rent a bounce house (this will be paid out of next year’s FY 23-24 budget)
- Perhaps start the kid/family activities at 4 or 5pm: dunk tank; bounce house; kids activities, etc!
- Check with VerShare on if they want to sell pizzas—that would be great as it would enable us to focus on the games and activities
- A live band is already booked
- Debra is looking for someone else to take on gathering food donations for the chicken BBQ
- August: back-to-school bounce house party and food truck
- September: back-to-school potluck for families with school-age kids
- October: harvest festival is now fully under our jurisdiction
- November: do Towns-giving again
- December: horse-drawn sleigh rides with holiday event
- January: Skiway tickets for next year?
- Adult weekday morning?
- Goal is to make this a Town Center Work Day: some folks will help with the pavilion, others will do other tasks. Can we help advertise and come up with work ideas? Reva needs to know from us by mid-May:
- Other event ideas:
- Paint and sip painting event for adults?:
- Find out who runs these around here
- Open mic night/variety show:
- Goal is to do this in Spring 2024
- Start planning in Fall 2023
- Talk to Deb Kingsbury
- Live bands outside in warmer months (we could totally sell pizzas!)
- Liz to email bands for prices and availability
- Grants for live music? We should apply
- Liz might be able to write it
- Ken spoke with Allie about his son’s band
Pizza fundraisers
Wait on confirming dates depending on when bands are available
Would be best to do these in conjunction with a live band
Discussion about baseball field:
Make a survey to ask the community what they’d like to have done with the baseball field
Discussion about trail loop from town center building to post office and back:
Would people use it? What shape is it in now?
Any other business:
Electric bike tour around Vershire? Ken to research
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