SelectBoard Minutes - June 10, 2008



Selectboard Meeting Minutes
June 10, 2008

The meeting was called to order at 7:00 p.m.
Present: Marc McKee, Vern Stone, Sydney Veysey
Bob Hodge, Naomi LaBarr
Guests: Pamela Mainville, Doug Shane, Debra Kingsbury, Kathrine Young, John Zimmer, Sebastian Lousada

Doug reviewed information that he had researched about farmer's market fees, insurance, and interested vendors. Marc suggested that people with extra vegetables could donate them to a table for the kids to sell to benefit the Vershire Historical Society. Doug reported that the Vershire farmer's market would be open the first and third Saturdays beginning in August.

Speaking as energy coordinator, Doug requested the town to use fluorescent bulbs or CFL's in all the town buildings, and asked about a fan for the office. It was noted that the office has new energy efficient fluorescent fixtures inside and has a floor fan to use, the town garage has fluorescent bulbs, and some CFLs are currently being used at the Town Center.

Speaking as recycling coordinator, Doug reported that the ramps were completed for the recycling containers, that approximately $600 was spent for ramp materials, the containers were filled after two recycling days, the Mountain School is participating in our recycling program, and the containers will stay at the Town Center. Getting the recycled paper from the Post Office was discussed, and Marc will help to get it to the Town Center.

Pamela reported that the Senior Lunch held on the first Wednesday of each month has outgrown the Church Orr House and asked for permission to use the Town Center for the Senior Lunch in July. The Selectboard granted permission.

Vern reviewed the new policies for the Town Center and asked VerShare for a deposit of $500 for the children's camp use of the building, and requested a certificate of insurance from VerShare. Kathy will take care of both items for VerShare. Marc will do a walk-through with someone from VerShare before and after the camp to assess if there has been any damage. Attendance for out-of-town children was discussed.

Debra reported that there weren't any auctioneers interested in having their auction here for Vershire Day, relayed a concern from Bill Fisk about trash truck safety, asked about shut down procedures for the town trucks, asked about ditches and a culvert on Eagle Hollow Rd, and reported that the grand list has lodged on time. Her concerns were discussed. The Selectboard will look into the safety issues, proper shutdown procedures are followed for the trucks, and the town is waiting to hear if we received a grant for Eagle Hollow Rd.

The Selectboard reviewed and discussed proposed changes to the household trash pickup route for the packer truck. It was noted that the changes will help save time, diesel fuel, and wear and tear on the packer truck. The Selectboard approved the changes and will announce it in the next newsletter.

John and Sebastian submitted and reviewed the proposals for bids for the work to be done at the Town Center to include windows, carpentry, and insulation. Other Town Center renovations discussed and/or approved included:
a.. Work is to be completed by winter 2008.
b.. Heating system changes will include removing the upstairs bathroom from the same loop as the Vershire Historical Society wing and put on the same loop as the downstairs bathroom. All thermostat shutoff switches will be removed.
c.. Only a few windows will have counterbalances restored to improve energy savings; other windows will have the hollow space foamed with insulation. Alternatives to hold the windows open will be further investigated. A decision on window hardware needs to be made.
d.. Heat loss on the foundation walls will be addressed.
e.. A sample section for storm windows was presented and approved by the Selectboard. The Selectboard felt the committee had done a good job in covering the scope of work and thanked the committee for their efforts.

Marc reported that he had met with Joe Cullinan and Washington Electric Cooperative regarding the electric pole placement on Durgin Hill Rd, and that everyone was happy with the decision of WEC to move the pole across the road. The Selectboard noted the revised staking sheet on the permit.

The following highway business was discussed or approved as noted:
a.. Bob noted that the Parker Road culvert that was approved for grant money must be installed this summer. Bob will get bids on the project.
b.. Paving will continue on South Vershire Road when tax receipts allow.
c.. The amount of sand used was discussed. Bob noted that the same amount of sand was used this past year as compared to prior years.
d.. The sand delivery will get put out to bid.
Syd made a motion to approve the minutes from May 27th and to sign the orders. Vern seconded the motion. All were in favor.

The meeting was adjourned at 9:30 p.m.